Brier Elementary PTA 7.2.15

PTA Board Meeting Minutes

Pending Approval

Meeting Date:  September 11, 2007

Meeting Location:  Brier Elementary Library

Time meeting called to order:  5:30pm

Recorded by:  Kim Rainboth, PTA Secretary

In Attendance:  Kim Rainboth, Cathy Jackson, Penny Ebright, Debbie Dunne, Cathy Fiorillo, Judy Edwards, Kami Otis, Lesa Keith, Kim Sowers, Tori Thomas, Sue Coppinger, Karolyn Julius.

Quorum Present:  Yes

Reviewed and approved by general consent the PTA minutes from 6/14/2007 PTA Meeting; 8/15/2007 Board Retreat; Approved by consensus.

PRESIDENT’S REPORT:                                                

Given by: Debbie Dunne

• Welcome
• Encourage PTA  “Best Practices”      
• Meeting time = 1 hour, begin promptly
• Board Meeting Snack sign-up
• agenda & minutes protocol-agenda items to Debbie by Wednesday prior to meeting, agenda e-mailed by Friday before meeting, minutes e-mailed by  ?
• Nom. Com. Elections-will take place at 1^st General Membership Meeting
• Thank you “You’re a Star”
• Remind to sign Thank You cards
• Library Books-new books purchased with PTA funds are on display in the library
• PTA membership- theme is “The Sky is the Limit”; there will be a drawing for prizes from the names signed up so far
• Distribute updated info from Board Retreat
• Leadership Conference Report/Distribute packet info
• Remind about upcoming PTA dates:
• PTA & Law Oct.,20,2007 &  WSPTA Convention (May 2-4, 2008)
• Remind about Superintendent Roundtable meetings- 1^st Wednesday each month

PRINCIPAL’S REPORT:                                                  

Given by:  Tori Thomas

• 408 Student Count
• Set team for election (levies)
• Nov 6 for Simple Majority
• April or May for renewal of technology levy

STAFF REPORT:                                                               

Given by:  Karolyn Julius

New Teachers – they  are:

• Todd Parker 1^st/2^nd
• Erin Walsh 3^rd
• Megan Murphy K ½ time
• Megan Hemphill 4^th/5^th
• Erik Overleese 5^th/6th

TREASURER’S REPORT: (Date of report 2007/2008 School Year)      

Given by:  Penny Ebright

• Review financial report

A motion was made by Penny to overrun line # 142 to accommodate New Teacher (4.5 FTE) Classroom Allowances.

Judy seconded the motion.

There was discussion on motion.

Motion passed with all in favor.

A motion was made by Penny to overrun line # 142 and # 146 to accommodate each classroom “unit” for all teachers.

Judy seconded the motion.

There was discussion on motion.

Motion passed with all in favor.

COMMITTEE REPORTS:

Committee:  Membership

Given by:  Cathy Fiorillo

• Campaign theme:  “The Sky is the Limit”
• 141 PTA members by 9/11/2007
• Marie Tschirgi is the membership chairperson
• Number of members/staff memberships-141 PTA members

Committee:  Programs

Given by:  Cathy Fiorillo

• Science Fair
• Directory

$10.00 PTA Membership w/1 time “Thank You” in newsletter given to Business/$25.00 to place AD in School Directory

• Bobcat Clothing

Had displays for “Meet the Teacher Night”

Will have displays out again this Friday for “Back to School Family Fun Fare”

• Bookplate Drive

Has no Chair yet

• Nominating Committee—will pick nominating committee members at first General PTA Meeting

Committee: Fundraising

Given by:  Cathy Jackson                  

• Catalog Sale kick off 9/27/07
• Entertainment books
• Escrip Update

Need volunteers to work booth at Safeway on Saturday October 13^th

Need 4 volunteers; two 2 hour shifts

• BoxTops
• Survival Kits

Last day to order is October 3^rd / in classrooms by October 17th

• Date for Assembly of kits tentatively Oct. 11th
• See Attached Report

Committee: Social

Given by: Kami Otis

• Back to School Family Fun Fare

Everything on track and on schedule

• Update of upcoming events-Dianna Bellecy working on Monster Mash, Judy can’t rent pool yet for swim party

Committee: Volunteer

Given by:  Cathy Fiorillo

• Volunteer enrollment thus far

Getting Huge Response/Christi Osburn is putting together a Database

Then we will know more on where we need help

• Review of process for getting volunteers-After each event, chairperson should forward a list of volunteers used to Cathy F. (or volunteer coordinator)

UNFINISHED BUSINESS:

• Approve Standing Rules

Kami made a motion that we approve the standing rules as modified at the Board Retreat

Judy Seconded

The Motion passed with all in favor.

Needs to be brought before/and approved by general PTA.

NEW BUSINESS:

• Budget Revision                                

      New teacher allowances  

            A motion was made by Penny to overrun line # 142 to accommodate New Teacher (4.5         

            FTE) Classroom Allowances.

            Judy seconded the motion.

There was discussion on motion.

Motion passed with all in favor.

½ day kindergarten teacher allowances

A motion was made by Penny to overrun line # 142 and # 146 to recognize each classroom list as a “unit” and give a full allowance to each classroom unit

Judy seconded the motion.

There was discussion on motion.

Motion passed with all in favor.

• Calendar Updates                  
• Note: board meetings in Oct & Nov changed to 1^st Tuesday
• General Membership Meeting Oct 4, 2007 6:45 (not 9/27/07)

~ approve standing rules

~ approve revised budget

~ approve mission and goals

~ elect nominating committee

~ Simply Majority Info/Update

~ Guest Speaker:         Tori Thomas, Principal

• General Membership Meeting Thursday January 31, 2008

~ Nick Brossoit, EDS Superintendent

• Website Update                                 

Keeping the web current-send Cathy F. all updates

• Buzz Update                          

Instructions handed out about turning files into pdf format for electronic Tuesday packets

Flyers need to be sent to Julie W.(using pdf format) by Friday to be ready by Tuesday.

REVIEW:

Staff Communication:

• Come to the “Back to School Family Fun Fare”, but no volunteers are needed
• “New teacher allowances” will be given
• Fundraising packets-Cathy J. will be sending an explanation letter soon
• Still in need of Intermediate teacher Rep

Buzz:

• Next Buzz is October 2^nd
• Articles need to be in by September 21st

Action Items:

Meeting adjourned:  7:55 pm.